Moving your office is an exciting time. Not only does it provide you, your colleagues, and your employees with a brand-new work space, but it’s also a sign that your company is moving up in the world! When taking the next step with your business, it’s essential that you plan ahead. Not only do your colleagues need to understand the process, but your clients need to understand your intentions, too.
These five handy tips will help you stay on top of your game, maintain your professionalism, and keep your business running smoothly and even make the moving process less stressful.
1. Prepare an Internal Communications Plan
An internal communications plan is key to ensuring that your business continues operating smoothly during the moving process. This plan is designed to ensure that your employees and colleagues understand the moving process, and it should specifically outline the following:
The new office floor plan. Let your staff know what the new office space will look like and how desks, meeting rooms, and other resources will be set up. Include storage areas, kitchen capabilities, bike parking, and any additional amenities you will be offering at your new location.
Your office’s new location. Introduce your colleagues to the new location so they can prepare their daily commute plans, including alternate route options in the case of road closures or accidents. To go above and beyond, providing the office staff with a guide to the new neighbourhood including coffee and lunch options is a thoughtful gesture to ease the transition.
Advanced notice of office closures. Ensure that both your team and your clients know about any office closures so they can prepare for how they will affect their work schedule (employees) or orders and projects (clients).
Packing instructions. These instructions ensure that your team know what they are expected to pack themselves, what will be handled by the movers, and how to safely transport some belongings.
A detailed timeline. Finally, your team needs to understand exactly how the move is expected to pan out – including the dates for the office’s final operating day, the day of the move, and the day of arrival at the new office.
2. Hire Expert Movers in Your Area
Professional office movers make the process of moving offices a whole lot easier. While you will still need to provide your colleagues and clients with relevant information, a team of professional movers can give you the information you need, help you establish a timeline, and ensure that every deadline in the moving process is met.
3. Trust Professional Packers
Professional packers are more than just good at sticking to a deadline – they keep your office furniture and technology safe. These professional movers, like the team at Two Small Men, have experience moving furniture and electronic equipment and can ensure no damage is done during a move.
4. Purchase These Essential Supplies
There are some things you can’t do without during an office move. On top of traditional cardboard boxes, which are extremely handy for moving small supplies, you will also need to have reinforced boxes or file boxes to move heavy, but important documents. Here are some essential things you can’t forget:
Scissors. Don’t go without a good pair of scissors, you’ll need them for cutting boxes and bubble wrap!
Bubble wrap. Pack bubble wrap between your belongings to protect from damage during a bumpy van ride.
Color labels and permanent markers. Labeling your boxes correctly makes it so much easier to unpack.
5. Pack by Room or Department
Packing your belongings according to room or department is a great trick to remember. By ensuring heavy equipment and appliances are moved to the correct room in the first instance, you can reduce the amount of time spent setting up your new office space.
Still feeling overwhelmed after all of these tips? Give us a call at Two Small Men with Big Hearts to find out how we can make your next move the easiest you’ve ever made.